Stop retyping passport details into the same Word letters

The work you know too well

Every file starts the same way: a passport photo on your phone, a scanned ID, a prior application in a PDF. And every file ends the same way: you retyping the same names, passport numbers, dates of birth and addresses into a cover letter, a sponsorship letter and three client forms.

The wording of those documents is settled. What changes is the person. Yet the copying is where the risk lives: one transposed passport digit or a misspelled name against the machine-readable zone, and a filing comes back. So you check, and re-check, and the checking eats the evening. The backlog of straightforward files waiting for data entry is not legal work. It just occupies the hours where legal work should be.

The documents you fill

Run Done fills the Word documents your practice already uses. Typical examples:

• Visa application cover letters
• Sponsorship letters and letters of invitation
• Affidavits of support and statutory declarations
• Powers of attorney authorizing you to represent the client
• Employment contracts prepared for a work permit file
• Employment verification and accommodation letters
• Client information sheets and intake summaries
• Document checklists and submission letters

How it works in an immigration practice

• Upload your template. The cover letter or form your office already uses, in .doc or .docx. Run Done opens it without changing how it looks.
• Add the client's materials. Phone photos of the passport and ID, scans, PDFs of prior filings, or pasted text from the intake email.
• The details are entered for you. Names, passport numbers, dates and addresses land in the right places. Anything that cannot be found in the materials stays empty rather than guessed.
• Review and download. Confirm or correct each value, then download the finished Word file. You can also work inside Word itself with the Word add-in, which fills the document that is already open in front of you. The AppSource listing is in submission.

Built for work where a wrong digit matters

• Nothing invented. Values come only from the materials you supplied. If a value is not there, the field stays blank.
• You review everything. Every entered value is shown for your confirmation before you download. Control over the final document stays with you.
• Formatting untouched. Fonts, letterhead, headers and layout stay exactly as your office set them.
• Client data protected. Data is stored on protected servers in the European Union, processing complies with GDPR, and a separate data processing agreement is signed for your clients' personal data.

Your first 50 documents are free, so you can test it on real files.