Auto-fill an employment certificate in Word

What an employment certificate involves

An employment certificate confirms that a person works or worked at a company: role, employment dates, sometimes the salary. Banks, landlords, embassies and courts request them, and HR issues them from one fixed template on company letterhead.

Every request is the same five values pulled from the employee's file into the same letter. It is the definition of repetitive: same wording, new person, issued weekly.

The data that gets filled in

• Employee: full name and ID number
• Job title and department
• Employment start date, and end date if applicable
• Contract type: indefinite or fixed term
• Salary, if the requesting institution needs it
• Issue date and reference number

The values usually arrive in:

• The employment contract or its scan
• The HR record or a note from the personnel file
• The request email stating what the certificate must confirm

How to fill an employment certificate with Run Done

• Upload your employment certificate template. The Word document your office already uses, opened without changing how it looks.
• Add the materials. Photos, scans, PDFs or text with the details in them.
• The data is entered for you. Each value lands in the right place; fonts, headers and layout stay unchanged. Anything that cannot be found stays empty rather than guessed.
• Review and download. Confirm or correct every value, then download the finished Word file. Save the document to fill the next one with one click, or do it inside Word itself with the Word add-in.

Common questions