Auto-fill a tenant reference letter in Word

What a tenant reference letter involves

A tenant reference letter is a landlord's or property manager's written account of a tenancy: who rented, where, for how long, and whether rent was paid on time. Departing tenants request them for their next landlord, and managers write them from a standard letter.

The facts come from the lease and the payment record. For a manager with hundreds of units, each request is the same letter with a different tenancy read out of the files.

The data that gets filled in

• Tenant: full name
• Property address rented
• Tenancy start and end dates
• Monthly rent
• Payment record as your file states it
• Issue date and signatory

The values usually arrive in:

• The lease agreement
• The rent ledger or payment overview
• The tenant's request email

How to fill a tenant reference letter with Run Done

• Upload your tenant reference letter template. The Word document your office already uses, opened without changing how it looks.
• Add the materials. Photos, scans, PDFs or text with the details in them.
• The data is entered for you. Each value lands in the right place; fonts, headers and layout stay unchanged. Anything that cannot be found stays empty rather than guessed.
• Review and download. Confirm or correct every value, then download the finished Word file. Save the document to fill the next one with one click, or do it inside Word itself with the Word add-in.

Common questions