Auto-fill in Word
Auto-fill a purchase order in Word
Keep the purchase order template your office already uses. Upload it with the materials you have, and the details are entered for you, with the formatting untouched.
What a purchase order involves
A purchase order is the buyer's formal commitment to a supplier: these items, these quantities, these prices, delivered here by this date. Procurement teams issue them against quotes, and most of a PO is the quote restated in the buyer's own form.
Retyping a supplier's quote into your PO form line by line is slow and invites quantity and price mismatches, which then surface as disputes at invoicing time.
The data that gets filled in
- Supplier: legal name, address, registration number
- PO number and order date
- Items with quantities and agreed unit prices
- Total order value
- Delivery address and requested delivery date
The values usually arrive in:
- The supplier's quote or proposal
- The internal requisition or approval email
- The supplier's company details from a previous order
How to fill a purchase order with Run Done
- Upload your purchase order template. The Word document your office already uses, opened without changing how it looks.
- Add the materials. Photos, scans, PDFs or text with the details in them.
- The data is entered for you. Each value lands in the right place; fonts, headers and layout stay unchanged. Anything that cannot be found stays empty rather than guessed.
- Review and download. Confirm or correct every value, then download the finished Word file. Save the document to fill the next one with one click, or do it inside Word itself with the Word add-in.
Common questions
Can it transfer the whole item list from the supplier's PDF quote?
Yes. The quote's lines are read from the PDF and entered into your PO form as written. You review the rows against the quote before downloading.
What if the quote and the approval email state different quantities?
Values are entered from your materials and shown with their source during review. A conflict between two sources is surfaced to you to resolve; nothing is silently chosen.
Fill your next purchase order without retyping
Your first 50 documents are free. Upload a document you already use and the materials you have, and download the finished file.