Auto-fill an offer letter in Word

What an offer letter involves

An offer letter is the first formal document a candidate receives: the role, the salary, the start date and the conditions of the offer. Recruiters send them in batches during hiring pushes, always from the same approved letter.

The details come from the CV, the interview notes and the compensation decision. Retyping them for every candidate is where names get misspelled and salary figures get transposed, in the one letter the candidate will read most carefully.

The data that gets filled in

• Candidate: full name and address
• Position offered and reporting line
• Gross salary and any bonus terms
• Proposed start date
• Offer validity deadline

The values usually arrive in:

• The candidate's CV or application
• The email or note with the approved salary and start date
• The job description

How to fill an offer letter with Run Done

• Upload your offer letter template. The Word document your office already uses, opened without changing how it looks.
• Add the materials. Photos, scans, PDFs or text with the details in them.
• The data is entered for you. Each value lands in the right place; fonts, headers and layout stay unchanged. Anything that cannot be found stays empty rather than guessed.
• Review and download. Confirm or correct every value, then download the finished Word file. Save the document to fill the next one with one click, or do it inside Word itself with the Word add-in.

Common questions